Office of the Secretary of State, State of Wisconsin Office of the Secretary of State, State of Wisconsin State of Wisconsin Capital Dome

Documents Signed by a Notary Public - These documents must include a proper notarial statement. Statements are listed below.

We will not issue Authentications and Apostilles for documents where the notary has used the Spanish term Notario or Notario Publico, or when the notary has only signed and stamped the document, or when the notary has certified information that is beyond the authority of the notary (making statements about the validity of a document, making statements about the legalities of a document, making statements about a company or corporation operating and existing under the laws of a certain state or country, or stating that a person is alive and living at a certain address. This information should be made by the signer of the document or another party who has knowledge of that information.)

Your document must be properly signed by a Wisconsin Notary Public. Documents that have only a signature, and seal, or are missing the notarial statement will be rejected. In each case you or your agent must go personally before the notary public. Four - year commissioned notaries may not use the term Notario or Notario Publico when signing notarial acts in another language. Wisconsin Notaries Public may not act as both an attorney (permanent commissioned notaries) and a notary public. A notary public is a third party witnessing an event such as a signature, an acknowledgement of a signature, an oath, or making a notarized copy of an original document. A notary can not make statements regarding the legality of a document or an action, the validity of a document or action, that a company is organized according to the laws of a particular state or country, or that a person is alive and living at a particular address unless this is part of an oath taken by the person that came before them. Many corporate documents for foreign use include notarial statements that were written in the country of issuance; these notarial acts are often times not valid for a Wisconsin Notary Public to perform. Often these notarial statements must be changed to reflect proper the proper notarial act.

In Wisconsin, notaries must have the actual person or their agents before them at the time of the notarial act. Electronic signatures, signatures performed by webcam or over the telephone are not allowed, and will not be eligible for Apostille and Authentication. Examples of a proper notarial act are as follows:

  • If the notary witnessed a signature it should state:

State of Wisconsin
County of (county where document was notarized)

This document was signed before me by (name of person signing the document before the notary) on this (date).

Notary Signature

Notary Expiration Date

Notary Seal

  • If the notary acknowledged a signature it should state:

State of Wisconsin
County of (county where document was notarized)

This document was acknowledged before me by (name of person whose signature is on the document and is bringing it before the notary) on this (date).

Notary Signature

Notary Expiration Date

Notary Seal

  • If a person took an oath before the notary:

State of Wisconsin
County of (county where notarization took place)

Signed and sworn to before me by (name of person taking the oath before the notary) on (date notarization took place).

Notary Signature

Notary Expiration Date

Notary Seal

  • If the notary is making a certified copy:

State of Wisconsin
County of (county where notarization took place)

I certify this is a true and correct copy of a document in the possession of (name of person who brought the document to be notarized) which was copied on: (date notarization took place).

Notary Signature

Notary Expiration Date

Notary Seal